POSITION DESCRIPTION MAINTENANCE RECORDS SPECIALIST 

Job Title:                                Maintenance Records Specialist

Reports to:                             Director of Maintenance

Classification:                        Non-Exempt

Time Commitment:                Full-time

Location:                                St. Mary's County Regional Airport-2W6, California, Maryland

Position Summary

The Maintenance Records Specialist plays a critical role in maintaining the integrity of aircraft maintenance operations. This position ensures accurate retention and distribution of technical records, which is essential to maintaining the aircraft's Continuous Airworthiness. The specialist also verifies that personnel are properly trained, qualified, and current through a closely monitored training program, supporting safe and compliant maintenance practices.

Essential Functions

• Maintain and update aircraft logbooks, ensuring all maintenance entries and sign-offs are properly documented.
• Track and input aircraft flight hours, landing cycles, and engine cycles to ensure maintenance schedule compliance.
• Organize, categorize, and file all maintenance and modification records in accordance with regulatory and company standards.
• Maintain and control aircraft technical publications, including manuals, service bulletins, and reference materials for the fleet.
• Assist in scheduling periodic maintenance using aircraft tracking sheets and maintenance tracking software.
• Support the development and maintenance of company procedures, programs, and qualification processes.
• Perform regular audits of records to prevent overflying maintenance tasks and ensure accuracy across systems.
• Provide administrative support including filing, data entry, processing transactions, answering phones, and travel coordination.
• Assist with onboarding and provide orientation or basic training for new team members.
• Perform additional duties as assigned to support department and operational goals.

Supervisory Responsibilities 

• None

Minimum Qualifications 

• U.S. Citizenship is required.

• Strong problem solving, and communication skills.
• Outstanding organizational and time-management abilities.
• Proficiency in Microsoft Excel and other Microsoft Office programs.
• Experience scanning and managing electronic records.
• Ability to type at least 35 WPM.
• Ability to perform clerical tasks, such as answering phones and supporting flight/production control operations.
• Capability to work all assigned shifts and schedules.
• Valid U.S. state driver's license. 

Travel  

• None

Physical Requirements 

• On-call responsibilities for unscheduled maintenance or AOG situations.
• Work in an office environment and occasionally in aircraft maintenance hangars.
• Routine use of standard office equipment.
• Ability to lift up to 30 lbs.
• Frequent standing, walking, bending, and using hands for tasks.
• Reasonable accommodations available for individuals with disabilities. 

AIRTEC Benefits Overview-FTE

• Competitive Pay.
• Medical Insurance with HSA Savings Account (Individual/Families).
• Dental Insurance (Individual 100% Paid/Families).
• Vision Insurance (Individual 100% Paid/Families).
• Employee Assistance Program (EAP).
• Company-Paid Life and AD&D Insurance, Short- and Long-Term Disability Insurance.
• Voluntary Life Insurance.
• Elective Group Critical Illness, Hospital Indemnity and Accident Insurance.
• 401(k) 5% Safe Harbor and Profit-Sharing Program with Employee Participation.
• Flexible Spending Accounts (Medical, Dependent Care, and Limited Purpose).
• 11 Paid Federal Holidays.
• Paid Time Off (Vacation and Safe/Sick Leave).
• College Tuition Reimbursement and Professional Development Training.
• Education Recognition Bonus Program.
• Flexible Work Schedules.
• Employee Events (monthly lunches, summer picnics, holiday parties etc.).
• Overtime for Non-Exempt Positions. 

AIRTEC, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.